Frequently Asked Questions
“Camping is for people who can’t afford hotels – safaris are for those people who are bored with hotels.”
Over the years many clients / agents have raised questions on various concerns that arise when considering a safari tented option as an alternative to a permanent “bricks and mortar” venue. Following are some of the typical questions raised and answers to these questions:
What makes Haywards UNIQUE?
- Hayward’s provides groups with the opportunity to access and set camp in incredible wildlife reserves.
- Each safari event is only accessible by the group, therefore the safari is highly privileged for individuals.
- Each and every safari is highly eco-friendly and provides a unique opportunity for groups to become involved in village community building projects that leave behind a sustainable legacy. YOU determine the level of luxury
What is the smallest group one can do economically?
What is economical for one client may appear exorbitant for the next. That is why each safari expedition is costed and quoted, tailor made and outfitted to the client’s specific requirements. Starting with the reality of the client’s budget, we look at allocations towards transport costs of the camp equipment, the basic safari infrastructure requirement and the number of guests.
To get maximum value for money groups should be more than 40 pax, less than 120 and stay minimally on safari for 4 nights/5 days.
This way the set up fees and logistics are more evenly spread over the guest numbers and longer period. Based on this criterion, the smallest group one can do economically is the group for which the client is prepared to pay. Hayward’s recommends however, that groups of no less than 24 persons experience a Hayward’s safari expedition although private safaris of one couple will be considered if the client is prepared to pay the basic infrastructure and set up costs that could accommodate up to 40 guests!
Why are ONE NIGHT safari events so expensive?
The same principals as discussed above under group sizes apply in terms of the spread of the initial static costs and infrastructure requirements. These costs, being invariable, are reduced substantially when spread over a longer period on a “per person, per day” calculation
What happens if it’s cold or hot?
Hayward’s state of the art expedition equipment is designed and manufactured specifically to accommodate the extreme variables in climatic conditions experienced in Africa. The design and quality of canvas allows for unsurpassed natural temperature control. Blankets are provided for additional warmth together with hot water bottles in winter or cold regions.
What happens if it rains?
Do we have to bring our own towels and toiletries?
What about toilets?
What about showers – will other guests see me naked?
Much like a traditional spa, the Hayward’s Executive Revitalisation Centre consists of beautifully decorated communal area where guests gather before entering the private shower cubicles. This area is draped with soft muslin curtains, which provide additional privacy. The service is run at all hours and includes hairdryers for the ladies.
How safe are guests in wilderness areas?
Although unobtrusive, the electric fencing system utilised is designed to effectively repel most small and large game species. Should any wild animal enter the perimeter of the camp, armed game guards are on 24-hour patrol within the camp area and are easily summoned to take care of any situation that may arise. As safaris are always conducted in remote wilderness areas, the likelihood of strangers entering the camp area is virtually non-existent, so safety from a criminal point of view is improbable – all guests must sign our standard indemnity form PRIOR to joining the safari.
How does the butler service work?
How are conferences in a bush environment handled?
Additional upgraded facilities can be sub-contracted in and include blackout marquees with decorative draping, carpeted wooden floor panelling, air conditioning and separate breakaway rooms. Powerful silent generators are hired in as optional extras to cater for any out of the ordinary powerful presentation equipment that may be required. In short, Hayward’s is able to tailor make and duplicate any state of the art conference facility in the world, provided that the client’s budget fits with his requirements.
Are there cold drinks and ice?
What activities can one do on safari?
What if guests don’t want to share?
Can we have double beds?
Is there air conditioning?
Apart from the logistics of connecting electricity supplies to each tent to run the air-conditioning units, the purpose of a “turn of the century” experience would be defeated. The noise factor, together with the network of electric cabling to facilitate this, would simply destroy the special ambience that Hayward’s strives to achieve – capturing the romance of a bygone era. Safaris in classic style, such as those offered by Hayward’s, are designed for the “been there, done that, got the T-shirt” client. These are the people who understand and appreciate the value of listening to un-adulterated African night sounds and feeling the coolest of African breezes caressing their sun-drenched skin, whilst drifting off to sleep and imagining themselves transported back in time to a bygone era.
Furthermore, Hayward’s is an extremely environmentally conscious operation, and all safaris are conducted in wilderness areas within National Parks and indeed, in many areas declared World or National Heritage Sites. The effect of CFC and noise pollution emanating from the use of air-conditioning units would be totally unacceptable in terms of the company policies with regards to the environment.
HOWEVER- Portable Air conditioners can be hired in and a single unit system has been designed for the Indaba Conference tent which seats 200 persons.
Are camp staff members permitted to fraternise with guests?
Where do portions of the final bill get allocated to?
How have you secured concessions in these reserves?
Environmentally conscious (impact on the ground)?
What does Hayward’s do for local indigenous populations?
Involved in any previously disadvantaged communities?
What is the level of game guides and rangers at Hayward’s?
What can we expect from a Hayward’s safari Experience?
At Hayward’s it is never the bed you buy – it’s the experience you never forget.
Grand Safari Events & Expeditions
As event specialists in the great African outdoors, we cater primarily to two distinct markets; Parties / Corporate Events and Incentive Groups.